Checklist

[   ] Complete your University of Galway Erasmus+ Traineeship Application Form and submit it by 15th July, 2023, for traineeships commencing in the autumn, or by 15th November, 2023, for traineeships commencing in the 2024 New Year.

[   ] Take the OLS placement test if applicable, and take advantage of the OLS language courses.

[   ] (Liaise with your University of Galway College/Discipline regarding the Mobility Assessment.)

[   ] Organise your travel insurance and your EHIC

[   ] Complete and sign the Grant Agreement sent to you by the International Office, and return it promptly and before you go on Erasmus+.

[   ] Ensure that you have registered online with University of Galway before you go abroad.

[   ] Organise your finances and make sure you have sufficient funds to cover initial expenses.

[   ] Make sure to have the telephone number and email address of your contact persons abroad.

[   ] Have details of your accommodation and make sure that you will have access to it at the time of your arrival. If it won’t be available on your arrival date, make temporary arrangements.

[   ] Have a valid passport and don’t forget to bring it with you, together with your travel tickets.

[   ] Bring your European Health Insurance Card and the emergency number of your travel insurance provider.

[   ] Bring a photocopy of your birth certificate, an official translated birth certificate (if so advised by your academic coordinator), your University of Galway nomination letter, proof of registration at University of Galway, and some passport photographs.

[   ] Have back-up copies of all your documentation, including a photocopy of your passport.

[   ] Leave your contact details with your family – and remember to keep in touch with them.

[   ] Check your University of Galway email account regularly while you are studying abroad.

[   ] Join our Facebook group.

[   ] Ensure that you return a copy of your Learning Agreement (available on our website) to your academic coordinator as per the instructions given by the International Office.

[   ] Ensure that you return to the International Office a Grant Acknowledgement Form in respect of each grant instalment that you receive.

[   ] Complete the EU survey as per the email request you’ll receive at the end of your visit.

[   ] Before you leave your host organisation, make sure to get your Traineeship Certificate completed, and return this to the International Office at University of Galway, keeping a copy for yourself.